12+ Other Ways to Say “Please Keep in Mind” (Formal, Informal & Professional Alternatives)

“Please keep in mind” is one of the most overused phrases in emails, reports, and meetings. It’s polite, it’s clear, and it gets the job done — but when you type it in every third message, your writing starts to sound like a template instead of a person.

I edit business emails and student essays for a living, and this exact phrase shows up so often that I can usually spot it before I even read the sentence around it. It’s not wrong. It’s just tired.

In this guide, you’ll learn 12+ natural alternatives to “please keep in mind”, sorted by tone — formal, informal, and professional — with real examples so you know exactly when to use each one. You’ll also see which options to avoid in stiff academic writing and which ones work best in a quick Slack message.

What Does “Please Keep in Mind” Actually Mean?

“Please keep in mind” is a polite request for someone to remember or consider a specific piece of information before they act or decide. It’s a courtesy phrase, not a command — it softens a reminder so it doesn’t sound like an order.

Grammatically, it’s a polite imperative: “please” softens the verb “keep,” and “in mind” tells the listener where to store the information — mentally, not literally. You’ll see it most in workplace emails, project instructions, and customer service messages, almost always followed by a clause starting with “that.”

Example: “Please keep in mind that the office closes early on Fridays.”

Formal Alternatives to “Please Keep in Mind”

Formal alternatives work best in reports, academic writing, client emails, and any message where you’re addressing someone above you or outside your organization.

Bear in Mind

Bear in mind is the closest formal cousin of “please keep in mind.” It’s slightly more traditional and reads well in British and American professional English alike.

It works because “bear” here means “carry” or “hold” — you’re asking someone to carry a thought with them, which is a gentler image than a flat instruction.

Example: “Bear in mind that the shipment may be delayed due to customs processing.”

Best used in: formal emails, policy documents, presentations.

Please Take Into Account

Please take into account asks someone to factor a detail into their reasoning or decision, not just remember it passively. It signals that the information should actively shape the outcome.

Example: “Please take into account the client’s budget constraints before submitting the final proposal.”

Best used in: academic writing, financial reports, project planning documents.

It Is Important to Note

It is important to note shifts the focus from the reader to the information itself, which makes it feel more objective and less like a personal reminder. This is a common choice in research papers and technical writing.

Example: “It is important to note that the results may vary depending on sample size.”

Best used in: academic papers, technical documentation, formal reports.

Kindly Consider

Kindly consider softens a request even further and is common in South Asian and international business English, where “kindly” is a standard courtesy word.

Example: “Kindly consider the attached feedback before finalizing the contract.”

Best used in: formal client correspondence, cross-cultural business emails.

I Would Appreciate It If You Could Bear in Mind

This longer phrase adds a layer of personal gratitude to the reminder, which makes it feel warmer despite its length. It works well when you want undivided attention on a sensitive point.

Example: “I would appreciate it if you could bear in mind that this data is confidential.”

Best used in: HR communications, sensitive client matters, formal requests.

Informal Alternatives to “Please Keep in Mind”

Informal alternatives fit casual emails, team chats, texts, and everyday conversation — anywhere the relationship is relaxed and the stakes are low.

Just So You Know

Just so you know is a light, conversational way to pass along information without making it sound like a formal instruction. It works well when the update isn’t urgent but still useful.

Example: “Just so you know, the meeting got moved to 3 PM.”

Best used in: team chats, quick check-ins, friendly emails.

Don’t Forget

Don’t forget is direct and casual, and it works because everyone understands it instantly — no decoding required. It’s slightly more blunt than “please keep in mind,” so save it for people you know well.

Example: “Don’t forget we’re closed on Monday for the holiday.”

Best used in: texts, informal reminders among coworkers or friends.

Heads Up

Heads up is a favorite in fast-moving workplaces because it’s short and signals “pay attention to this” without any formality at all.

Example: “Heads up — the server will be down for maintenance tonight.”

Best used in: Slack messages, quick team updates, informal notices.

Just a Reminder

Just a reminder works almost anywhere casual and doesn’t carry any risk of sounding rude. I use this one constantly in follow-up emails when I’ve already mentioned something once.

Example: “Just a reminder to bring your laptop to tomorrow’s session.”

Best used in: event notices, casual follow-ups, friendly nudges.

Keep in Mind

Dropping “please” from the original phrase makes keep in mind feel a touch more relaxed while keeping the same meaning intact. It’s the easiest swap on this list because it barely changes anything.

Example: “Keep in mind that parking is limited near the venue.”

Best used in: casual instructions, friendly emails, everyday speech.

Professional Alternatives to “Please Keep in Mind”

Professional alternatives strike a balance — polished enough for the workplace, but not stiff enough to sound robotic. These are ideal for everyday business emails and internal communication.

Please Be Aware

Please be aware works well when you’re delivering a notice or update rather than a personal request. It sounds neutral and official without being cold.

Example: “Please be aware that the system will undergo scheduled maintenance this weekend.”

Best used in: IT notices, policy updates, company-wide announcements.

Please Note

Please note is short, professional, and one of the most versatile options on this list — it fits almost any business context without feeling forced.

Example: “Please note that all expense reports are due by the 5th of each month.”

Best used in: internal memos, business emails, instructional documents.

Take Note

Take note carries a slightly firmer tone than “please note,” which makes it useful when you genuinely need someone to pay close attention to a change.

Example: “Take note that the pricing structure has changed for new clients.”

Best used in: training materials, updates that require action, official notices.

Worth Noting

Worth noting is a subtler way to flag something important, often used to add context rather than issue a direct instruction.

Example: “It’s worth noting that the second draft addresses most of the earlier feedback.”

Best used in: peer reviews, collaborative feedback, project updates.

For Your Reference

For your reference signals that you’re sharing information the reader can consult later rather than something they need to act on immediately. It’s common in emails that include attachments or supporting documents.

Example: “For your reference, I’ve attached the updated schedule to this email.”

Best used in: business emails with attachments, documentation, client updates.

How to Choose the Right Alternative

The right phrase depends on three things: your audience, the level of urgency, and the medium you’re writing in.

• Audience: Use formal options like “kindly consider” or “please take into account” for clients, executives, or academic readers. Save “heads up” and “don’t forget” for peers you know well.
• Urgency: If the point is critical, “take note” or “please be aware” carries more weight than “just so you know.”
• Medium: Emails and reports lean formal or professional; texts and chat apps lean informal.

A quick rule I give my editing students: if you’d say it out loud to your boss without flinching, it’s probably professional enough for a business email.

Other Ways to Say Please Keep in Mind in Email

The phrase “please keep in mind” is commonly used in emails to remind someone about important information or to encourage them to remember a specific detail before making a decision or taking action. While it is polite and widely accepted, using the same expression repeatedly can make your writing feel repetitive. Choosing alternative phrases helps your emails sound more professional, engaging, and natural.

Here are some excellent alternatives to “please keep in mind” that work well in business, academic, and everyday emails:

• Please remember that
• Kindly note that
• Please be aware that
• Bear in mind that
• Keep in consideration that
• It’s important to remember that
• I would like to point out that
• Please take into account
• Don’t forget that
• I’d like to remind you that
• Please consider the following
• For your reference
• It is worth noting that
• Please take note of
• Remember that
• Kindly keep this in mind
• Please consider this
• As a reminder
• Please factor this into your decision
• Be mindful that

Examples in Email

Instead of:
Please keep in mind that the deadline is Friday.

You can write:

• Please remember that the deadline is Friday.
• Kindly note that the deadline is Friday.
• Please be aware that the deadline is Friday.
• It is worth noting that the deadline is Friday.
• Please take into account that the deadline is Friday.

Using different expressions makes your emails sound polished while maintaining a respectful tone. Choose formal alternatives for business communication and simpler ones for casual conversations.

Please Note Synonym Professional

The phrase “please note” is one of the most frequently used expressions in professional emails. It introduces important information without sounding demanding. However, replacing it occasionally with suitable alternatives can improve readability and make your communication feel more natural.

Here are professional synonyms for “please note”:

• Kindly note
• Please be advised
• Please be aware
• It should be noted
• For your information
• Please keep in mind
• Please take note
• I would like to highlight
• It is important to note
• We would like to inform you
• Please remember
• Be advised that
• Kindly be informed
• We’d like to point out
• Please consider
• For your reference
• We’d like to remind you
• Please take into consideration
• This serves as a reminder
• Please acknowledge

Professional Email Examples

Instead of:
Please note that our office will be closed on Monday.

Try writing:

• Kindly note that our office will be closed on Monday.
• Please be advised that our office will be closed on Monday.
• For your information, our office will be closed on Monday.
• We’d like to inform you that our office will be closed on Monday.
• It is important to note that our office will be closed on Monday.

When to Use These Alternatives

These phrases are suitable for:

• Business emails
• Customer service messages
• HR announcements
• Academic communication
• Client updates
• Project reminders
• Company newsletters
• Formal notifications

Using varied professional language helps your emails appear more confident and reader-friendly while keeping the message clear.

Please Be Aware Synonym

“Please be aware” is a polite phrase used to alert someone to important information. It is especially common when notifying recipients about changes, deadlines, policies, or potential issues. Depending on the situation, there are many alternatives that sound equally professional.

Popular synonyms include:

• Please note
• Kindly note
• Please remember
• Be advised
• Kindly be informed
• Please keep in mind
• Take note
• Please consider
• Be mindful that
• I’d like to inform you
• It is important to know
• For your awareness
• We’d like to make you aware
• Please understand
• It is worth mentioning
• Please take into account
• Allow me to point out
• Please acknowledge
• Please stay informed
• Keep in consideration

Email Examples

Instead of:
Please be aware that maintenance will begin tonight.

You could write:

• Kindly note that maintenance will begin tonight.
• Please remember that maintenance will begin tonight.
• Be advised that maintenance will begin tonight.
• We’d like to inform you that maintenance will begin tonight.
• Please keep in mind that maintenance will begin tonight.

Choosing the Right Phrase

Different situations require different levels of formality:

• Highly formal: Be advised, Kindly be informed
• Professional: Kindly note, Please note, Please remember
• Friendly: Just a reminder, Keep in mind, Don’t forget
• Neutral: Please consider, Please take note

Selecting the right expression helps you communicate clearly while matching the tone of your audience.

Please Be Aware Meaning

“Please be aware” is a polite expression used to draw someone’s attention to important information, instructions, changes, or potential issues. It encourages the reader to understand or remember a particular detail before taking action. The phrase is commonly found in workplace emails, customer notifications, educational announcements, and official correspondence.

Unlike direct commands, “please be aware” sounds respectful while still emphasizing that the information matters.

Simple Meaning

In simple terms, “please be aware” means “please know,” “please remember,” or “please pay attention to this important information.”

Examples

• Please be aware that deliveries may be delayed due to severe weather.
• Please be aware that the meeting has been moved to 3:00 PM.
• Please be aware that all visitors must sign in at reception.
• Please be aware that payment is due before the end of the month.
• Please be aware that this offer expires tomorrow.

Is It Professional?

Yes. “Please be aware” is considered professional and polite. It is frequently used in business communication because it informs readers without sounding overly forceful. However, if you use it repeatedly, varying your wording with alternatives like “please note” or “kindly note” can make your writing feel more natural.

Common Situations

You can use “please be aware” when:

• Announcing schedule changes
• Sharing company policies
• Explaining procedures
• Giving deadline reminders
• Notifying customers about updates
• Informing employees of new rules
• Highlighting important instructions
• Mentioning possible delays

Its purpose is to ensure the reader notices information that could affect their decisions or actions.

Please Note Meaning

“Please note” is a polite phrase used to introduce important information that the reader should pay attention to or remember. It is one of the most common expressions in professional writing because it is concise, respectful, and easy to understand.

The phrase does not mean you are giving an order. Instead, it politely asks the reader to notice information that may be relevant to them.

Simple Meaning

“Please note” means “please pay attention to this,” “please remember this,” or “take notice of the following information.”

Examples

• Please note that registrations close on Friday.
• Please note that prices are subject to change.
• Please note that all appointments require advance booking.
• Please note that refunds are not available after 30 days.
• Please note that your password must contain at least eight characters.

Why Professionals Use It

Professionals often use “please note” because it:

• Highlights important information.
• Sounds courteous and respectful.
• Keeps instructions clear and concise.
• Works well in emails, letters, reports, and announcements.
• Helps readers avoid missing key details.

Can It Be Replaced?

Yes. Depending on the tone of your message, you can replace “please note” with:

• Kindly note
• Please remember
• Please be aware
• Please take note
• For your information
• It is important to note
• Please keep in mind
• As a reminder
• We’d like to inform you
• Please consider

Using these alternatives allows your writing to stay fresh while maintaining a professional and approachable tone. By choosing the expression that best fits your audience and purpose, you can communicate important information more effectively without sounding repetitive.

Frequently Asked Questions

What can I say instead of “keep in mind”?

Instead of saying “keep in mind,” you can use phrases like remember, be aware, take into consideration, bear in mind, or consider. The best choice depends on your tone, but these alternatives sound more natural and fit both casual and professional conversations.

How do you say “keep in mind professionally”?

In professional writing, replace “keep in mind” with phrases such as please note, kindly be aware, it is important to remember, or please take into consideration. These expressions sound more polished and are appropriate for emails, reports, and business communication.

What’s a nicer way to say “please advise”?

A more courteous alternative to “please advise” is could you please let me know, I would appreciate your guidance, please share your thoughts, or please let me know how you would like to proceed. These options sound warmer while remaining professional and respectful.

How do you say “please professionally”?

To sound more professional, replace “please” with phrases like kindly, would you mind, could you please, I would appreciate it if you could, or when convenient. These expressions maintain politeness while making your request sound more refined.

What’s another way to say “please keep in mind”?

Instead of “please keep in mind,” you can say please note, kindly remember, please take into consideration, please be aware that, or please consider. These alternatives are clear, respectful, and commonly used in professional communication.

Is it correct to say “keep in mind”?

Yes, “keep in mind” is grammatically correct and widely used in everyday English. It means to remember something or consider it while making a decision, making it suitable for both spoken and written communication, although more formal alternatives may be preferred in business settings.

Conclusion

“Please keep in mind” isn’t broken — it’s just one tool in a much bigger toolbox. Once you start swapping in phrases like “bear in mind,” “please be aware,” or “just so you know” based on your audience and tone, your writing stops sounding recycled and starts sounding like you actually thought about the reader.