11+ Other Ways to Say “Please Be Reminded” (Formal, Informal & Professional Alternatives)

Last updated: 11 August 2026

“Please be reminded” shows up in almost every workplace inbox. It’s polite, it’s clear, and it gets the job done. But if you use it in every single email, it starts to sound stiff — like a form letter instead of a real person talking.

I edit business emails and student writing for a living, and this exact phrase is one of the most overused lines I see. People reach for it because it feels safe. The problem is that “safe” often turns into “robotic” after the third or fourth repeat.

This guide gives you 11+ other ways to say please be reminded, sorted by tone: formal, informal, and professional. You’ll also learn the grammar behind why this phrase works, when to avoid it, and how to pick the right version for your reader.

What “Please Be Reminded” Actually Means

“Please be reminded” is a passive-voice phrase that politely tells someone to remember or pay attention to something they may have forgotten. It’s grammatically correct and formal, built from the passive construction “be + past participle” (reminded), which softens the request so it doesn’t sound like a direct command.

You’ll see it most in:

• Business emails
• Official notices
• School or university announcements
• Policy reminders

It’s not wrong to use. It’s just one tool in a much bigger toolbox. Below, you’ll find alternatives that match different situations — a strict client email, a quick Slack message to a teammate, or a friendly nudge to a friend.

Formal Alternatives to “Please Be Reminded”

Formal alternatives keep the same polite distance as the original phrase. Use these for clients, senior managers, legal notices, or anyone you don’t know well.

Kindly Note That

This is the closest formal cousin to “please be reminded.” It signals important information without sounding like an order.

Example: Kindly note that the office will be closed on Monday for the public holiday.

Best for: Official emails, HR notices, client updates.

This Serves as a Reminder That

This phrasing is common in legal and corporate writing because it frames the email itself as the reminder, not the person.

Example: This serves as a reminder that your account balance is due by the 15th.

Best for: Invoices, contracts, formal notices.

We Would Like to Draw Your Attention To

This alternative works well when you’re pointing someone toward a specific detail buried in a longer document or policy.

Example: We would like to draw your attention to section 4 of the attached agreement.

Best for: Contracts, policy documents, compliance emails.

Please Take Note

Shorter and slightly more direct than “please be reminded,” but still formal enough for professional use.

Example: Please take note that all invoices must be submitted by end of month.

Best for: Internal memos, staff bulletins.

Professional (Workplace) Alternatives

Professional alternatives sit between formal and casual. They fit everyday workplace communication — Slack, internal email, and team updates — where you’re polite but not stiff.

Just a Reminder

This is one of the most common phrases in modern workplace English. It’s neutral, friendly, and doesn’t add extra weight to the message.

Example: Just a reminder, the team meeting moved to 2 PM today.

Best for: Internal emails, team chats, calendar invites.

As a Quick Note

Useful when you’re adding a small reminder inside a longer message, without making it feel like a separate warning.

Example: As a quick note, please submit your timesheet before Friday.

Best for: Follow-up emails, project updates.

Heads Up

Short, direct, and common in fast-moving teams. It works because it signals “new or urgent info” rather than “you forgot something.”

Example: Heads up — the client call got pushed to 3 PM.

Best for: Slack, Teams, quick internal messages.

To Confirm

This works when the reminder is really a confirmation of something already agreed on, which feels less like nagging.

Example: To confirm, the report is due Thursday by noon.

Best for: Project management emails, task follow-ups.

Informal / Friendly Alternatives

Informal alternatives fit friends, close coworkers, or casual group chats. These trade formality for warmth.

Don’t Forget

Direct and personal. This works well with people you know, where extra politeness isn’t needed.

Example: Don’t forget, we’re grabbing lunch at noon.

Best for: Texts, casual chats, close coworkers.

Just So You Know

A light way to pass along information without making it feel like an obligation.

Example: Just so you know, the store closes early on Sundays.

Best for: Casual conversation, social messages.

Friendly Reminder

Softer than “just a reminder,” and widely used because it adds warmth without losing clarity.

Example: Friendly reminder that RSVPs are due by Friday!

Best for: Group emails, event invites, community updates.

In Case You Missed It

This alternative works when you’re repeating something that was already shared, without sounding like you’re scolding anyone for forgetting.

Example: In case you missed it, the meeting link changed this morning.

Best for: Group chats, newsletters, follow-up posts.

Quick Comparison Table

Alternative	Tone	Best Setting
Kindly note that	Formal	Client emails, HR notices
This serves as a reminder	Formal	Invoices, legal notices
Please take note	Formal	Internal memos
Just a reminder	Professional	Team emails, calendar invites
Heads up	Professional	Slack, quick messages
To confirm	Professional	Task follow-ups
Don’t forget	Informal	Texts, close coworkers
Just so you know	Informal	Casual chat
Friendly reminder	Informal	Group emails, events

Why Overusing “Please Be Reminded” Hurts Your Writing

Repeating the same phrase across every email doesn’t just sound dull. It can make your writing seem automated, which weakens trust with the reader.

I once reviewed a company’s internal newsletter that used “please be reminded” seven times in one page. Staff started skimming past it entirely, because their brains had learned to ignore the phrase. Swapping in different alternatives brought attention back to the important parts.

That’s the real reason to learn these alternatives. It’s not just about sounding fancy. It’s about making sure people actually read and act on your reminder.

How to Choose the Right Alternative

Pick your phrase based on two things: who you’re talking to, and how urgent the message is.

• Talking to a client, boss, or stranger? Use formal options like “kindly note” or “please take note.”
• Messaging a coworker or team? Use professional options like “just a reminder” or “heads up.”
• Talking to a friend or close colleague? Use informal options like “don’t forget” or “just so you know.”

If the message is urgent, pair your phrase with a clear deadline or action step, no matter which tone you choose.

Other Ways to Say Please Be Reminded in a Text

When sending a text message, the phrase “please be reminded” can sound too formal or robotic. Texts are usually short, friendly, and conversational, so choosing softer alternatives makes your message feel more natural. Whether you’re reminding someone about an appointment, payment, meeting, or event, a simple and polite reminder often works better.

Here are a few natural alternatives you can use in a text message:

• Just a friendly reminder…
• Don’t forget…
• Just a quick reminder…
• Just wanted to remind you…
• Keep in mind that…
• Remember that…
• Just checking that you remember…
• A quick heads-up…
• Just a little reminder…
• Thought I’d remind you…

Examples:

• Just a friendly reminder that our meeting starts at 3 PM.
• Don’t forget to bring your documents tomorrow.
• Just wanted to remind you about the dinner tonight.
• A quick heads-up that the deadline is tomorrow morning.

These alternatives sound warm, polite, and easy to understand, making them perfect for personal and professional text conversations.

Other Ways to Say Please Be Reminded in Email

Emails often require a professional yet courteous tone. While “please be reminded” is acceptable in formal writing, using different expressions can make your emails sound more engaging and less repetitive.

Here are some professional alternatives:

• This is a friendly reminder that…
• Kindly note that…
• Please note that…
• We’d like to remind you that…
• Just a reminder…
• We would like to bring to your attention…
• Kindly remember that…
• As a reminder…
• Please keep in mind that…
• We kindly ask you to remember…

Examples:

• This is a friendly reminder that your payment is due on Friday.
• Kindly note that the office will be closed on Monday.
• As a reminder, the meeting begins at 10:00 AM.
• We’d like to remind you that registration closes tomorrow.

Using these phrases helps maintain professionalism while sounding respectful and approachable.

Other Ways to Say Please Be Reminded to a Friend

When talking to a friend, you usually don’t need formal language. Friendly reminders should sound relaxed, caring, and natural instead of official.

Here are several casual alternatives:

• Just wanted to remind you…
• Don’t forget…
• Remember…
• Just a heads-up…
• Just so you know…
• Keep in mind…
• Quick reminder…
• Thought I’d mention…
• Make sure you remember…
• Just checking you haven’t forgotten…

Examples:

• Don’t forget we’re meeting for coffee tomorrow.
• Just wanted to remind you about the birthday party.
• Quick reminder to bring your charger.
• Just a heads-up that the movie starts at 7 PM.

These expressions help you remind someone without sounding demanding or overly formal.

Please Be Reminded in a Polite Way

Being polite is important when reminding someone about a task, event, or responsibility. A gentle reminder encourages cooperation without making the other person feel pressured or criticised.

Instead of saying only “please be reminded,” you can use more considerate wording like:

• Kindly note that…
• Just a friendly reminder…
• We’d appreciate it if you could remember…
• Please keep in mind that…
• We kindly remind you that…
• As a gentle reminder…
• We would like to remind you…
• Kindly remember…
• Just to let you know…
• We appreciate your attention to this reminder.

Examples:

• Just a friendly reminder that your appointment is tomorrow.
• Kindly note that all reports are due by Friday.
• Please keep in mind that parking is limited.
• As a gentle reminder, registration ends today.

Polite reminders show respect while still communicating the necessary information clearly.

Please Be Reminded in Sentence

Understanding how to use “please be reminded” in complete sentences helps you write emails, notices, and messages more confidently.

Here are several examples:

• Please be reminded that the office will close early today.
• Please be reminded to submit your assignment before Friday.
• Please be reminded that attendance is mandatory.
• Please be reminded to carry your identification card.
• Please be reminded that payment must be completed before the due date.
• Please be reminded to arrive at least 15 minutes early.
• Please be reminded that the meeting has been rescheduled.
• Please be reminded to check your email for further instructions.
• Please be reminded that all guests must register upon arrival.
• Please be reminded to bring the required documents.

These examples show that the phrase is commonly used in formal notices and workplace communication.

Please Be Reminded Meaning

The expression “please be reminded” is a polite way of asking someone to remember something important. It introduces information that the sender wants the recipient to keep in mind or not forget.

It is commonly used in business emails, school announcements, workplace notices, customer service messages, and official communications. Rather than giving new information, it usually repeats an existing instruction, deadline, policy, or appointment.

For example, if a company sends an email saying, “Please be reminded that your subscription renews on 1 August,” it simply means they are reminding you about an upcoming renewal.

Although the phrase is correct and widely accepted, many writers prefer friendlier alternatives like “just a reminder” or “kindly note” because they sound more conversational and approachable.

Understanding its meaning allows you to choose the most suitable wording depending on your audience and the level of formality required.

Please Be Reminded That

The phrase “please be reminded that” is used when introducing a fact, rule, deadline, or important announcement that readers should remember. The word “that” connects the reminder with the information that follows.

Common situations include workplace policies, event details, payment deadlines, appointment confirmations, and academic notices.

Examples:

• Please be reminded that all invoices are due by the end of the month.
• Please be reminded that the conference begins at 9 AM.
• Please be reminded that parking is available only in designated areas.
• Please be reminded that late submissions may not be accepted.
• Please be reminded that identification is required upon entry.

This structure is especially common in formal business writing because it clearly introduces important information.

Please Be Reminded in Email

Using “please be reminded” in an email is appropriate when you need to politely repeat important information without sounding harsh. It works well for reminders about meetings, deadlines, invoices, appointments, company policies, or scheduled events.

To make your emails more reader-friendly, combine the reminder with courteous language and clear instructions.

Example email sentences:

• Please be reminded that the project deadline is Friday at 5 PM.
• Please be reminded to complete the training before the end of the week.
• Please be reminded that your interview is scheduled for Tuesday morning.
• Please be reminded to review the attached document before our meeting.
• Please be reminded that payment is due within seven days.

For a warmer tone, you can replace it with expressions like “This is a friendly reminder,” “Kindly note,” or “Just a reminder.” These alternatives often sound more personal while remaining professional, making your emails easier to read and more pleasant for recipients.

Frequently Asked Questions

How do you say “please be reminded politely”?

A polite way to say “please be reminded” is to use friendly and respectful language that sounds helpful instead of demanding. Expressions like “Just a gentle reminder,” or “I’d like to kindly remind you” keep your message professional while maintaining a positive tone.

What is a polite way to say remind?

A polite way to say “remind” is to choose words that show courtesy and consideration. Phrases such as “gently remind,” “bring to your attention,” or “follow up” sound more professional and are appropriate for workplace communication.

How do you politely remind someone professionally?

When reminding someone professionally, be respectful, concise, and assume they may simply be busy. Begin with a friendly greeting, mention the previous conversation or request, and politely ask if they have had an opportunity to review or complete it.

How do you politely ask for a reminder?

If you want someone to remind you later, ask in a courteous and appreciative way. You could say, “Would you mind reminding me closer to the date?” or “I’d appreciate a quick reminder when the time comes.” These phrases sound warm, respectful, and professional.

How do you say reminder in a nice way?

Instead of simply saying “reminder,” use softer expressions like “gentle reminder,” “friendly reminder,” or “kind reminder.” These alternatives make your message feel supportive and polite while encouraging the recipient to take action without feeling pressured.

Conclusion

“Please be reminded” isn’t wrong — it’s just one option out of many. The real skill is matching your reminder to your audience: formal for clients and official notices, professional for coworkers, and casual for friends. Once you start rotating these 11+ alternatives, your reminders will sound clearer, more natural, and far more likely to get read.